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Save As XPS File Many businesses do not install Microsoft Access on every workstation. You can still save the information in a format that everyone can read.   An Adobe Acrobat PDF (Portable Document File) is a graphic format that can be opened and modified with a free Acrobat Reader. Microsoft has a new XPS format that opens in the same Acrobat Reader.   Try This: Save As XPS Go to Office-> Save As. Select PDF of XPS. Keep going... Office-> Save As -> PDF or XPS What Do You See? The option to Save As -> XPS may not be installed on your computer. You can download this Add-On from Microsoft by following the links in the Help page.