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File -> Data Management Personal Folders Your Outlook information—E-mails, Calendars, and Contacts—is stored in a personal folder when you work at home or in a small office. If you work at a big company with an Exchange server, the Outlook data is stored somewhere across town on the server.   In either scenario, Personal folders are used for backup files and archiving. So, where is your data? Start by going to File on the menu bar and selecting Data Management. You can also find your Data File by going to Tools -> Options-> Mail Setup and selecting Data Files.   This is your data. This is the file you need to back up.