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Mail Box Clean Up Organizing also implies cleaning up. It's one thing to manage where you put the Data Files. You should also consider how much needs to be stored. Do you need to keep everything in the Deleted Items?   Review the Mailbox Cleanup Go to Tools-> Mailbox Cleanup.   What Do You See? You can View the Mailbox size. Find items older than 90 days. You can also indicate that Emptying the Deleted Items is permanent. Tools-> Mailbox Cleanup