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Tools -> Options-> Other ->AutoArchive Archive Settings At the top of the screen is the check mark for turning on AutoArchive, where it says Run AutoArchive Every 14 Days. For Cleaning, the default setting is 6 months. You can select a longer or shorter interval depending on how much stuff you want to clear out of Outlook. After you clean your folders, a copy of the appointments and E-mails can be moved to the default archive.pst or your own pst folder. You can Permanently delete the items. Select Apply these settings to all folders. Now, Outlook will handle everything the same way—the Calendar, Inbox, Journal, Contacts.